Bank Transaction Type

Define classification types for bank and cash transactions, linked to GL Voucher Types.

1. Overview
1. Navigation
2. Understanding the Screen
1. Data Table Columns
2. Action Buttons (Per Row)
3. Creating a New Bank Transaction Type
1. Form Fields
4. Editing an Existing Record
5. Deleting a Record
1. When Deletion is Allowed
2. When Deletion is Blocked
6. Purpose & GL Voucher Type Reference
7. Related Modules

1. Overview

The Bank Transaction Type module allows administrators to define and manage the classification types used for bank and cash transactions. Each transaction must be assigned a type, which determines how it is categorised and linked to the appropriate GL Voucher Type.

📍 Path: Accounting → Bank/Cash → Bank Transaction Type

2. Understanding the Screen

Data Table Columns

Column	Description
SL	Auto-generated serial number.
Voucher Type	The GL voucher type linked to this transaction type (e.g., Receipt Voucher, Payment Voucher).
Name	Descriptive name of the transaction type (e.g., Receipt, Payment).
Code	Unique alphanumeric identifier (e.g., RCPT-0001, PMT-0002).
Purpose	Purpose category: Receipt, Payment, or Transfer.

Action Buttons (Per Row)

Button	Colour	Function
Edit	Yellow / Orange	Opens the form to modify the existing record.
Delete	Red	Removes the record — only if not used in any bank transaction.

The Delete button will be blocked if the type is already assigned to one or more bank transactions.

3. Creating a New Bank Transaction Type

Click “New Bank Transaction Type” in the top-right corner.

Form Fields

Field	Required?	Guidance
Name	Yes *	Clear, descriptive name (e.g., “Receipt”, “Bank Payment”).
Code	No	Optional unique alphanumeric code (e.g., RCPT-0001).
Select Purpose	No	Choose: Receipt, Payment, or Transfer.
GL Voucher Type	Yes *	Select the appropriate GL voucher type (e.g., Receipt Voucher — RV, Payment Voucher — PV, Contra Voucher — CV).

💡 Prefix Receipt types with RCPT- and Payment types with PMT- for easy filtering and reporting.

4. Editing an Existing Record

Click the yellow Edit button on the row.
The Edit modal opens pre-filled.
Modify the required fields.
Click Save to apply changes.

Editing the Name, Code, Purpose, or GL Voucher Type of a type already in use will affect how existing bank transactions are classified and posted to the GL.

5. Deleting a Record

When Deletion is Allowed

The type is newly created with no linked transactions.

When Deletion is Blocked

The type is assigned to one or more bank or cash transactions.

🔒 The system will prevent deletion and show an error if the type is in use.

Steps to delete: locate the record → click red Delete → confirm deletion.

6. Purpose & GL Voucher Type Reference

Purpose	GL Voucher Type	Typical Use	Code Example
Receipt	Receipt Voucher (RV)	Money received from customers or income sources	RCPT-0001
Payment	Payment Voucher (PV)	Money paid to suppliers, employees, or expenses	PMT-0002
Transfer	Contra Voucher (CV)	Internal transfer between bank or cash accounts	TRF-0003

Module	Relationship
Payment	Uses Bank Transaction Type to classify outgoing payments and link to GL.
Receive	Uses Bank Transaction Type to classify incoming receipts.
Transfer	Uses Bank Transaction Type with Transfer purpose for inter-account movements.
General Ledger	Transactions post to GL through the voucher type linked to each transaction type.