Transfer

Manage transfer batches and record transfer transactions against Chart of Accounts.

1. Overview
1. Navigation
2. Transfer Batch List
1. Action Buttons (Per Row)
3. Creating a New Transfer Batch
1. Batch Form Fields
4. Viewing the Transfer List
5. Creating a New Transfer
1. Transfer Form Fields
2. Transfer For — Reference Types
6. Saving and Printing
7. Related Modules

1. Overview

The Transfer module allows authorized users to manage transfer batches and record transfer transactions against Chart of Accounts entries.

📍 Path: Bank/Cash → Transfer

2. Transfer Batch List

When you navigate to Transfer, the system displays a list of all existing transfer batches.

Action Buttons (Per Row)

Button	Colour	Function
Show	Blue	Opens the batch and displays all associated transfer records.
Edit	Yellow / Orange	Opens the batch edit modal pre-filled with existing values.
Delete	Red	Permanently removes the batch after confirmation.

3. Creating a New Transfer Batch

Click the green “New Transfer Batch” button in the top-right corner.

Batch Form Fields

Field	Required?	Description
Batch Name	Yes *	Descriptive name for the transfer batch.
Transaction Type	Yes *	Select the transaction type applicable to this batch.
Is Lock	No	Toggle to lock the batch — no further transfers can be added or modified when locked.

💡 Use Is Lock to close a batch once all transfers are finalised. This prevents accidental modifications to completed periods.

4. Viewing the Transfer List

Click Show on any batch row to open it and display all associated transfer records. The New Transfer button inside automatically links any new transfer to the current batch.

5. Creating a New Transfer

Click New Transfer to open the transfer creation form.

Transfer Form Fields

Field	Description
Transfer ID	Auto-generated. Shows “New” when creating.
Transfer Date	Date of the transfer transaction.
Transfer Batch	Auto-selected from the batch. Read-only.
Transaction Type	Auto-selected from the batch. Read-only.
Financial Year & Period	Auto-populated based on the transfer date. Read-only.
Bank Account	Select the bank account for this transfer.
Amount	Enter the transfer amount.
Remarks	Notes or particulars for this transfer.
Transfer For	Reference type — controls additional fields shown.

Transfer For — Reference Types

Other — no additional fields.
PO, GRN, Employee, Customer, or Supplier — displays a reference selection field.

6. Saving and Printing

Click Submit to save the transfer. After saving, Print and Update options become available. Click Close to return to the list.

Module	Relationship
Chart of Accounts	Each transfer is posted to a GL account.
Financial Year	The transfer date determines the financial year and period.
General Ledger	Transfer transactions post to the General Ledger.