Receive

Manage receive batches and record receive transactions against Chart of Accounts.

1. Overview
1. Navigation
2. Receive Batch List
1. Action Buttons (Per Row)
3. Creating a New Receive Batch
1. Batch Form Fields
4. Viewing the Receive List
5. Creating a New Receive
1. Receive Form Fields
2. Receive For — Reference Types
6. Saving and Printing
7. Related Modules

1. Overview

The Receive module allows authorized users to manage receive batches and record receive transactions against Chart of Accounts entries.

📍 Path: Bank/Cash → Receive

2. Receive Batch List

When you navigate to Receive, the system displays a list of all existing receive batches.

Action Buttons (Per Row)

Button	Colour	Function
Show	Blue	Opens the batch and displays all associated receive records.
Edit	Yellow / Orange	Opens the batch edit modal pre-filled with existing values.
Delete	Red	Permanently removes the batch after confirmation.

3. Creating a New Receive Batch

Click the green “New Receive Batch” button in the top-right corner.

Batch Form Fields

Field	Required?	Description
Batch Name	Yes *	Descriptive name for the receive batch.
Transaction Type	Yes *	Select the transaction type applicable to this batch.
Is Lock	No	Toggle to lock the batch — no further receives can be added or modified when locked.

💡 Use Is Lock to close a batch once all receives are finalised. This prevents accidental modifications to completed periods.

4. Viewing the Receive List

Click Show on any batch row to open it and display all associated receive records. The New Receive button inside automatically links any new receive to the current batch.

5. Creating a New Receive

Click New Receive to open the receive creation form.

Receive Form Fields

Field	Description
Receive ID	Auto-generated. Shows “New” when creating.
Receive Date	Date of the receive transaction.
Receive Batch	Auto-selected from the batch. Read-only.
Transaction Type	Auto-selected from the batch. Read-only.
Financial Year & Period	Auto-populated based on the receive date. Read-only.
Bank Account	Select the bank account for this receive.
Amount	Enter the receive amount.
Remarks	Notes or particulars for this receive.
Receive For	Reference type — controls additional fields shown.

Receive For — Reference Types

Other — no additional fields.
PO, GRN, Employee, Customer, or Supplier — displays a reference selection field.

6. Saving and Printing

Click Submit to save the receive. After saving, Print and Update options become available. Click Close to return to the list.

Module	Relationship
Chart of Accounts	Each receive is posted to a GL account.
Financial Year	The receive date determines the financial year and period.
General Ledger	Receive transactions post to the General Ledger.