Bank Account

1. Overview
1. Navigation
2. Understanding the Screen
1. Data Table Columns
2. Action Buttons (Per Row)
3. Viewing a Bank Account
1. Details Screen Sections
4. Creating a New Bank Account
1. Step 1 — Select Account Category
2. Step 2 — Fill in the Required Fields
5. Editing an Existing Record
6. Deleting a Record
1. When Deletion is Allowed
2. When Deletion is Blocked
7. Related Modules

1. Overview

The Bank Account module allows administrators to create, view, and manage all company bank accounts. Each record links a company branch to a specific bank, branch, Chart of Accounts entry, and account type — ensuring accurate reconciliation and financial reporting.

📍 Path: Bank/Cash → Bank Accounts

2. Understanding the Screen

Data Table Columns

Column	Description
SL	Auto-generated serial number.
Account Name	Display name for the bank account record.
Account No.	Official bank account number.
Account Type	Type of bank account (e.g., Savings, Current).
Bank Name	The bank associated with this account.
Branch Name	The specific branch of the selected bank.
Routing No.	Routing / clearing number auto-filled from the branch.
Current Balance	Live running balance in the system.

Action Buttons (Per Row)

Button	Colour	Function
View	Blue	Opens the account in read-only detail view.
Edit	Yellow / Orange	Opens the account form pre-filled to modify the record.

3. Viewing a Bank Account

Click the blue View button on the row to open the Bank Account Details screen in read-only mode.

Details Screen Sections

Section	Fields
Summary Cards	Current Balance, Opening Balance, Outstanding Balance, Status.
Account Information	Account Name, Account No., Account Type, Routing Number, Interest Rate, Linked COA.
Bank & Branch	Bank Name, Bank Code, Branch Name, Branch Routing No., Bank Status.
Contact & Address	Contact Person, Contact Number, Contact Person 2, Contact Number 2, Address, Remarks.
Audit Information	Created By, Created At, Updated By, Updated At.

4. Creating a New Bank Account

Click the green “New Bank Account” button in the top-right corner.

Step 1 — Select Account Category

Option	Description
Bank	For accounts held at a bank institution (default).
Cash	For petty cash or internal cash accounts.

Step 2 — Fill in the Required Fields

Field	Required?	Guidance
Name	Yes *	Clear, descriptive name (e.g., HO Main Account).
Select Bank	Yes *	Choose the bank from the dropdown.
Select Branch	Yes *	Branches auto-populate based on the selected bank.
Select COA	No	Chart of Accounts entry to link to the general ledger.
Select Bank Account Type	Yes *	Account type (e.g., Savings, Current).
Account No	Yes *	Official bank account number.
Routing Number	Yes *	Auto-populated when a branch is selected. Can be overridden.
Opening Balance	Yes *	Initial balance at account setup. Enter 0 if none.
Corporate Supporting Person	No	Primary contact person for this account.
Contact Number	No	Primary contact phone number.
Corporate Supporting Person 2	No	Secondary contact person.
Contact Number 2	No	Secondary contact phone number.
Company Branch	Yes *	Associates this account with a specific company branch.
Status	Yes *	Active = available for transactions. Inactive = hidden from dropdowns.
Address	No	Physical address of the bank branch or account holder.
Remarks	No	Additional notes.

Click Submit to create the record.

💡 Prefix accounts by branch — e.g., “HO Main Account” for Head Office — to make filtering easier.

5. Editing an Existing Record

Locate the record in the list.
Click the yellow Edit button.
The Edit form opens pre-filled.
Modify the required fields.
Click Update to save.

Editing the Bank, Branch, COA, or Account Type of a record already in use will affect how existing transactions are classified in financial reports.

6. Deleting a Record

When Deletion is Allowed

The account was newly created with no linked transactions.
Created in error with no associated financial data.

When Deletion is Blocked

One or more payment, receipt, or transfer vouchers are posted against this account.

🔒 The system will prevent deletion and display an error if the account has transaction history.

Module	Relationship
Bank	Defines the bank institutions available for selection.
Bank Branch	Provides the routing number auto-fill for each account.
Bank Transaction Type	Categories used to classify payment, receipt, and transfer transactions.
Chart of Accounts	The COA entry linked to each bank account determines its GL appearance.
Payment / Receive / Transfer	All transactions reference a Bank Account record for posting.