Payment

Manage payment batches and record payment transactions against Chart of Accounts.

1. Overview
1. Navigation
2. Payment Batch
1. Action Buttons (Per Row)
3. Creating a New Payment Batch
1. Batch Form Fields
4. Viewing the Payment List
5. Creating a New Payment
1. Payment Form Fields
2. Payment For — Reference Types
6. Saving and Printing
7. Related Modules

1. Overview

The Payment module allows authorized users to manage payment batches and record payment transactions against Chart of Accounts entries.

📍 Path: Bank/Cash → Payment Bank/Cash → Receive

2. Payment Batch

Receive Batch List

When you navigate to Payment, the system displays a list of all existing payment batches.

Action Buttons (Per Row)

Button	Colour	Function
Show	Blue	Opens the batch and displays all associated payment records.
Edit	Yellow / Orange	Opens the batch edit modal pre-filled with existing values.
Delete	Red	Permanently removes the batch after confirmation.

3. Creating a New Payment Batch

Receive Batch

Click the green “New Payment Batch Receive Batch” button in the top-right corner.

Batch Form Fields

Field	Required?	Description
Batch Name	Yes *	Descriptive name for the payment batch.
Transaction Type	Yes *	Select the transaction type applicable to this batch.
Is Lock	No	Toggle to lock the batch — no further payments can be added or modified when locked.

💡 Use Is Lock to close a batch once all payments are finalised. This prevents accidental modifications to completed periods.

4. Viewing the Payment List

Click Show on any batch row to open it and display all associated payment records. The New Payment button inside automatically links any new payment to the current batch.

5. Creating a New Payment

Click New Payment to open the payment creation form.

Payment Form Fields

Field	Description
Payment ID	Auto-generated. Shows “New” when creating.
Payment Date	Date of the payment transaction.
Payment Batch	Auto-selected from the batch. Read-only.
Transaction Type	Auto-selected from the batch. Read-only.
Financial Year & Period	Auto-populated based on the payment date. Read-only.
Bank Account	Select the bank account for this payment.
Amount	Enter the payment amount.
Remarks	Notes or particulars for this payment.
Payment For	Reference type — controls additional fields shown.

Payment For — Reference Types

Other — no additional fields.
PO, GRN, Employee, Customer, or Supplier — displays a reference selection field.

6. Saving and Printing

Click Submit to save the payment. After saving, Print and Update options become available. Click Close to return to the list.

Module	Relationship
Chart of Accounts	Each payment is posted to a GL account.
Financial Year	The payment date determines the financial year and period.
General Ledger	Payment transactions post to the General Ledger.