General Ledger — Voucher

Manage ledger batches and post debit/credit voucher entries against Chart of Accounts.

1. Overview
1. Purpose
2. Navigation
2. Ledger Batch List
1. Action Buttons (Per Row)
3. Creating a New Batch
1. Batch Form Fields
4. Viewing the Voucher List
5. Creating a New Voucher
1. Voucher Form Fields
2. Payment For — Reference Types
6. Saving and Printing a Voucher
7. Related Modules

1. Overview

The General Ledger module allows authorized users to manage ledger batches and post voucher entries against Chart of Accounts. Each voucher is linked to a batch and records debit or credit transactions for financial reporting.

Purpose

Organize journal entries into manageable ledger batches.
Post debit and credit voucher transactions to GL accounts.
Link vouchers to purchase orders, GRNs, employees, customers, or suppliers.
Print vouchers directly from the system after creation.

📍 Path: Accounting → General Ledger

2. Ledger Batch List

When you navigate to General Ledger, the system displays a list of all existing ledger batches.

Action Buttons (Per Row)

Button	Colour	Function
Show	Blue	Opens the batch and displays all its associated vouchers.
Edit	Yellow / Orange	Opens the batch edit modal pre-filled with existing values.
Delete	Red	Permanently removes the batch after confirmation.

3. Creating a New Batch

Click the green New Batch button in the top-right corner.

Batch Form Fields

Field	Required?	Description
Batch Name	Yes *	Enter a descriptive name for the ledger batch.
User	Yes *	Select the user(s) who will have permission to work with this batch.
Is Lock	No	Toggle to lock the batch — no further entries or edits can be made when locked.

💡 Use Is Lock to close a batch once all entries are finalised. This prevents accidental edits to completed periods.

4. Viewing the Voucher List

Click Show on any batch row to open it and display all associated vouchers. The New Voucher button inside the batch automatically links any new voucher to that batch.

5. Creating a New Voucher

Click New Voucher to open the voucher creation form.

Voucher Form Fields

Field	Description
Voucher ID	Auto-generated. Shows “New” when creating.
Voucher Date	Date of the transaction.
Voucher Type	Select from dropdown.
Financial Year, Period & Batch	Auto-populated from voucher date and batch. Read-only.
Chart of Account	Select the GL account for the debit or credit entry.
Debit / Credit	Enter a value in either field — both cannot be filled simultaneously.
Remarks	Notes or particulars for this entry.
Payment For	Reference type — controls additional fields shown.

Payment For — Reference Types

Other — no additional fields.
PO, GRN, Employee, Customer, or Supplier — displays a reference selection field to link the voucher to the related record.

6. Saving and Printing a Voucher

Click Submit to save the voucher. After saving, the form remains open with Print and Update options available. Click Close to return to the voucher list.

Module	Relationship
Chart of Accounts	Each voucher line is posted to a GL account.
Voucher Type	Vouchers must be assigned a Voucher Type.
Financial Year	The voucher date determines the financial year and period.
Purchase Order / GRN	Vouchers can be linked to POs or GRNs via the Payment For field.